Your Canadian Homecare Agency. Running on a Proper System.
Built in 8 Weeks.
Stop rostering carers on WhatsApp and tracking compliance on spreadsheets. We build you a complete PHIPA-compliant homecare platform — visit scheduling, carer compliance, client care plans and payroll — built for Canada from day one.
Built for Canadian Homecare Agencies
The Problem We Solve
Running a Canadian homecare agency on tools built for something else.
Homecare in Canada is visit-based, relationship-driven and subject to provincial health authority requirements. Generic tools — and definitely spreadsheets — were never built for this.
Rostering is a daily manual nightmare
You're manually matching carers to clients, managing last-minute cancellations, and chasing availability over WhatsApp. Every morning is a fire drill.
Client continuity breaks down constantly
Clients want the same carer. But without a proper system you can't track preferences, availability clashes or who last visited. Continuity suffers.
PHIPA compliance is a serious liability
Criminal record checks, care certificates, manual handling training, right-to-work — tracked on spreadsheets that nobody fully trusts. One provincial audit away from a serious finding.
Payroll takes days every week
Matching visit notes to timesheets to invoices manually. Mileage claims. Travel time. It takes your admin team a full day every pay run — minimum.
You have no real visibility
How many hours did you deliver last week? Which clients are highest risk? Which carers have gaps in compliance? You don't know — and that's a problem.
The real cost of running without a proper system
Most agencies don't realise how much operational chaos is costing them — until they see it in black and white. A CA$27K platform that saves one coordinator hire pays for itself in under 6 months.
A complete platform.
Built from scratch for how you actually work.
Not a generic tool with a healthcare skin. A purpose-built system — shift patterns, compliance frameworks, and payroll flows included.
Visit Scheduling & Rostering
Carer-to-client matching, availability management, automated visit notifications and last-minute cover alerts. Built for Canadian homecare visit patterns, not shift work.
Core Module
Client Care Plans
Digital care plans, risk assessments, visit notes and medication records linked to every client. Family portal gives relatives real-time visibility without phone calls.
Core Module
Carer Compliance Tracking
Criminal record checks, care certificates, manual handling, right-to-work and training records — all tracked with expiry alerts. Provincial health authority audit-ready at all times.
Core Module
Timesheet & Payroll Export
Digital visit sign-in/out, mileage tracking, manager approval and payroll-ready exports. Pay run completed in hours not days.
Core Module
Operations Dashboard
Hours delivered vs contracted, carer utilisation, client risk flags, compliance completion rates and margin per client. Know your numbers in real time.
Reporting
Carer Mobile App
Carers view their schedule, access care plans, log visit notes and submit timesheets — all from their phone. Reduces coordinator calls by 70%.
MobileAgencies like yours. Already live.
Real platforms we've built for healthcare agencies — delivered on time, on budget.
Direct-booking gig healthcare platform — facilities find and book staff without agency middlemen. Real-time availability and integrated payments. PHIPA compliant.
Read case study →Full homecare staffing platform — visit scheduling, carer rostering, compliance tracking and client portal for a 130+ carer homecare agency.
Read case study →Healthcare aide staffing platform — credential tracking, shift management and client portal for a home health agency.
Read case study →Answers to every question agencies ask us.
Here's the honest answer to what's holding most agencies back.
"We already have something that works — kind of."
Most Canadian agencies at your size are running on a mix of WhatsApp, spreadsheets, and maybe one off-the-shelf tool. It works — until it doesn't. One provincial audit, one payroll error, or one week of rapid growth and the cracks show. We build something that scales with you.
"We can't afford a custom system right now."
Our Foundation package starts at CA$16,000 — fixed, no surprises. Compare that to one extra admin hire at CA$48,000/year, or the cost of a PHIPA compliance failure. Most agencies recover the investment within 4–6 months through time saved and errors eliminated.
"We don't have time to manage a tech project."
You don't manage it — we do. We run the project, ask you the right questions, and show you working software every two weeks. Your only job is to review and give feedback. Most agency owners spend less than 2 hours per week during the build.
"What if we switch and something breaks?"
We don't ask you to switch everything on day one. We run your new system in parallel with your current setup, migrate data carefully, and only go fully live when you're confident. 30 days of free post-launch support included.
Simple, Transparent Pricing — Priced in CAD
From CA$16K fixed. Monthly support from CA$620/mo.
Three tiers for Canadian homecare agencies — Foundation, Complete System and Scale. Fixed price in CAD agreed before a line of code is written. You own the code. No per-seat fees, ever.
Real agencies. Real results.
We went from a Google Sheet for compliance tracking to a system that alerts us automatically when a carer's certificate is expiring. We had a provincial audit 3 months after launch and passed with zero flags for the first time ever.
The carer app alone was worth it. Carers log their own visits, submit timesheets from their phone and check their schedule without calling us. My coordinator went from firefighting to actually managing the team.
Get your Canadian homecare agency running on a proper platform.
Book a free 30-minute discovery call. We'll map your current workflow, identify the gaps, and show you exactly what we'd build — no obligation, no sales pressure.
Fixed price·6–10 weeks·HIPAA & HIQA compliant·You own the code·🇺🇸 🇮🇪 🇨🇦