Approved once. Paid, invoiced and reported from the same number.
An Irish locum nurse staffing agency running across HSE and private facilities replaced WhatsApp coordination, Excel rosters and paper timesheets with a single platform. Twenty modules, from candidate onboarding through to a rate banding engine that decides what every hour of an overnight shift is worth. Their first HIQA inspection closed with zero findings.
A worked shift had to become three things: a payslip line, an invoice line and an HSE spend record. Each was assembled separately from the same paper timesheet, which meant three chances to disagree and no way to prove which one was right.
Irish agency pay is not a flat hourly rate. A single overnight shift can cross normal, twilight, night and Sunday bands, and a shift near a public holiday changes again. Working that out by hand, then working out the client invoice with employer on costs, then reconciling both against the HSE spend report, is where the week went.
Manual multi-location coordination
A continuous audit trail
A candidate app, an admin control panel, and an accounting core that turns one approved shift into a payslip, a client invoice and an HSE spend record that all agree with each other.
Candidate App
Find shifts on a map, clock in on site, watch the payslip build
Admin Control Panel
Shifts, staff, availability by county, payslips and invoices
Accounting Core
Rate banding, invoicing and HSE spend reporting from one approval
Rate banding engine
Every shift split into its correct segments across normal, twilight, night, Sunday and public holiday bands, with the agency’s own rules and break policy encoded as logic and admin overrides for real-world exceptions.
Credentialing and compliance
NMBI registration, Garda vetting and mandatory training certificates tracked with expiry dates. Document types are managed from the admin side, so a new HSE training requirement is added without a code change.
Client invoicing engine
Per-client billing profiles, invoices building in real time as shifts are approved, employer on costs itemised as separate lines rather than buried in a blended rate, and every line traceable to a worked shift.
Statutory payroll filing
PAYE, USC and PRSI computed by an integrated compliant payroll provider, with RPN fetched before every pay run and submissions filed to Revenue on or before pay date. We built the layer that decides what each hour is worth, not the tax tables.
Cross-jurisdiction expansion
A multi-country rules engine for operating beyond Ireland.
Delivered on a fixed-price, fixed-timeline contract. Working software was demoed live each week. Not slides, not wireframes.
Discovery
Align on goals and workflows
Build
Weekly demos, real progress
Migration
Structured transition from existing tools
Support
30 days of post-launch support
An inspection is usually a scramble. Records get assembled, gaps get explained, and the effort lands on whoever knows the operation best. Here it was a query against a system that had been recording every approval, rate decision and credential check since go-live. When a finance team asks why an hour was billed at night rate, the rule that applied is already written down against that shift.
""We passed our first HIQA inspection with zero findings. That alone justified the investment." Godvin Paul Chief Executive Officer, Hollilander Ltd"
0 findings
At the first HIQA inspection
Approvals, rate decisions and credential checks were already logged and timestamped when the inspection began.
3 outputs
From one approved shift
Payslip, client invoice and HSE spend record produced from the same calculation, so they reconcile by construction.
20
Modules delivered
From staged candidate onboarding through to the accounting core, on a fixed scope and a fixed timeline.
100%
Code & IP ownership
Platform, infrastructure, operation data, and codebase delivered to the client.
- You run an agency nurse staffing across HSE or private facilities
- You are subject to HIQA inspection & NMBI credential requirement
- Your pay bands are worked out by hand, shift by shift
- Your payslips, client invoices and spend reports are separate
- You pay a single flat hourly rate with no banding
- You are already on an enterprise system that works well for you
- Lowest cost is the main decision factor
- You need something live in the next two weeks
COMMERCIAL SUMMARY
A build like this one, scoped to your specific requirements.
We work on a fixed-price, fixed-timeline basis. Every line item is in the contract before code is written. Pricing is scoped to your operation’s specific needs and is shared on the discovery call. Source code and IP are delivered to you on completion. Our public pricing page gives the bands across our three commercial tiers; your scoped proposal will land within them, with the exact number depending on the modules and integrations your operation requires.
Fixed
Price · n the contract before code is written
Fixed
Timeline · scoped before kickoff
Yours
Source code & IP · delivered on completion
If your pay bands, break policy and client invoicing rules currently live in a spreadsheet and somebody’s head, we will map them properly, agree the scope, and put a fixed-price proposal in front of you within five working days.
