Your Healthcare Recruitment Agency.
One Platform.
Built in 6-10 Weeks.
Stop managing candidate pipelines on spreadsheets and email chains. We build you a complete healthcare recruitment platform with ATS, compliance, job board integration and offer management, without disrupting how you work today.
Built for Healthcare Recruitment Agencies
Permanent · Contract · Locum · Executive search
The Problem We Solve
Running a healthcare recruitment agency on tools built for something else.
Healthcare recruitment is compliance-heavy, relationship-driven and candidate-critical. Generic ATS tools and email threads were never built for this.
Candidates fall through the gaps
Good candidates go quiet because nobody followed up at the right moment. Without a proper pipeline view you can't see who needs chasing and who's about to accept elsewhere.
Compliance is a placement blocker
state medical board and nursing board verification, background checks, pre-employment health screening, right-to-work, chased manually over email. One missing document blocks a placement and costs you a fee.
Recruiters have no visibility
How many candidates does each recruiter have active? What's the conversion rate from CV sent to offer? What's the average time to fill? You don't know.
Client management is chaotic
Job briefs in email, feedback on WhatsApp, offers tracked on spreadsheets. You're managing client relationships without the tools to do it properly.
You can't see your pipeline or margins
How many placements this month? Which clients generate the most revenue? What's your fee-per-placement average? The data exists somewhere, but not in one place.
The real cost of running without a proper system
Most agencies don't realise how much operational chaos is costing them until they see it in black and white. A $25K platform that recovers one lost placement per month pays for itself in 3 months.
A complete platform.
Purpose-built for how you actually work.
We customise a proven recruitment base model with candidate pipeline, credentialing and offer management built in.
Candidate Pipeline & ATS
Full applicant tracking from application to placement. Stage-by-stage pipeline view, automated follow-ups and recruiter task management. No candidate falls through the gaps.
Core Module
Healthcare Compliance Engine
state medical board and nursing board verification, background checks, pre-employment health screening, right-to-work and licence verification, tracked per candidate with expiry alerts. Placement-ready at a glance.
Core Module
Client & Job Management
Job briefs, shortlists, interview scheduling, client feedback and offer management, all in one place. Clients get a portal. You get full visibility.
Core Module
Job Board Integration
Post to Indeed, LinkedIn, ZipRecruiter and healthcare-specific job boards simultaneously. CVs parsed automatically. Source tracking shows which channels produce best hires.
Integrations
Recruiter Performance Dashboard
CVs sent, interviews arranged, placements made, time-to-fill, fee revenue per recruiter. Give your team targets and give yourself visibility.
Reporting
Offer & Contract Management
Digital offer letters, contract generation, candidate onboarding docs and right-to-start confirmations. From verbal offer to placed in one workflow.
Core ModuleAgencies like yours. Already live.
Real platforms we've built for healthcare agencies, delivered on time, on budget.
From 200 candidates across three spreadsheets to one recruitment platform.
“We placed 40% more candidates in our first quarter in the platform”
Daniel Nixon • Chief Executive Officer
A direct booking gig platform; fifteen hours a week of manual payroll, gone.
“The automated payments alone saved us 15 hours a week. Workers get paid on time, every time.”
Sami Soltan • Chief Executive Officer
From whiteboard idea to live two sided nurse marketplace in eight weeks.
“The automated payments alone saved us two hundred and fifty hours”
Benjamin Foster • CEO & Founder
Answers to every question agencies ask us.
Here's the honest answer to what's holding most agencies back.
What should a healthcare recruitment platform include as core modules?
Staffinc.io's recruitment platforms include full applicant tracking from application to placement, a stage-by-stage pipeline view, automated follow-ups, client portals with interview scheduling and offer management, and simultaneous job posting to Indeed, LinkedIn, and healthcare-specific job boards with automatic CV parsing.
What does a purpose-built healthcare recruitment platform include?
Staffinc.io builds healthcare recruitment platforms with a full candidate CRM (applicant tracking from application to placement), compliance and credentialing automation (DEA verification, state medical board checks, right-to-work, OIG screening), simultaneous multi-board job posting to Indeed, LinkedIn, and niche healthcare boards, automatic CV parsing with source tracking, interview scheduling, client portals, offer management, e-signatures, and onboarding checklists.
How does AI-powered candidate matching work in healthcare recruitment software?
Doctor Locums, an Irish locum physician placement agency, had Staffinc.io build a 12-variable AI matching engine into their platform. The system evaluates candidates against open roles across factors, including specialty, licence status, location, availability, and client requirements, surfacing the best-fit candidates automatically rather than requiring recruiters to manually sort through pipelines. The platform went live in 10 weeks.
What happens after a healthcare recruitment platform goes live?
Staffinc.io's post-launch support includes 30 days of hypercare with same-day fixes, then an optional monthly support retainer starting at $500/month for growing agencies and $2,000–$4,000/month for scaling agencies. The retainer covers bug fixes resolved within 24 hours, minor feature enhancements up to 4 hours per month, compliance updates when regulations change, proactive security patches, and priority response from the same team that built the platform, not a generic helpdesk.
Simple, Transparent Pricing
From $10K fixed. Monthly support from $400/mo.
Three tiers for healthcare recruitment agencies Foundation, Complete System and Scale. Fixed price agreed before a line of code is written. You own the code. No per-seat fees, ever.
Real agencies. Real results.
Get your recruitment agency running on a proper platform.
Book a free 30-minute discovery call. We'll map your current workflow, identify the gaps, and show you exactly what we'd build, no obligation, no sales pressure.
Fixed price·6–10 weeks·HIPAA compliant·You own the code·🇺🇸