From spreadsheet-driven staffing to a structured platform — built in 6 weeks.
A US nurse staffing agency replaced spreadsheets, WhatsApp coordination, and manual compliance checks with a single system — improving visibility, automation, and operational control.
Nurse staffing operations were running on disconnected tools — limiting scale.
Core workflows like coordination, compliance, and payroll relied on spreadsheets, messaging, and manual tracking creating gaps in visibility and control....
Shift coordination, compliance checks, and payroll tracking were handled manually — increasing risk, delays, and missed visibility across placements.
Fragmented workflows
Direct-booking platform
A purpose-built staffing platform — designed for real agency workflows.
Three connected products working on a single system — covering coordination, compliance, and operations without relying on external tools.
Recruiter Dashboard
Manage pipeline, shifts, and activity
Caregiver Experience
Browse shifts, apply, manage profile
Agency Operations Dashboard
Track performance, compliance, and activity
Scope of build
Recruiter dashboard
Pipeline kanban, candidate management, shift posting, urgency flags, credential progress per nurse, full activity log.
Compliance & OIG layer
Automated OIG cross-check on every active nurse, license expiry tracking, HIPAA audit log
Onboarding & credentials
Document upload, verification workflow, credential history per nurse.
Mobile app
iOS + Android wrappers around the web flow with push notifications.
Delivery approach
Delivered on a fixed-price, fixed-timeline contract. Working software was demoed live each week — not slides, not wireframes.
Discovery
Align on goal and workflows
Build
Weekly demos. Real Progress
Migration
Structured transition from legacy tools.
Support
30 days of Post-launch Support.
Operational control improved — with compliance risks reduced.
Automation replaced manual workflows, improving visibility, reducing coordination effort, and preventing compliance issues.
"Automating it doesn't just save hours. It removes the headcount tax on growth. Airix can double the number of workers on the platform without doubling the finance team."
6 weeks
From kickoff to live platform
End-to-end build delivered on a fixed scope and timeline, without delays.
40+
40+ Active nurses migrated
All nurse data and workflows transitioned from spreadsheets into a structured system.
Month 2
Compliance issue flagged
Automated OIG checks identified a risk that manual processes had missed.
100%
Code & IP ownership
Source code, infrastructure and platform delivered to the client on completion.
We work best with a specific kind of agency. It's worth checking the fit before a call.
- US nurse staffing agency, outgrown initial tools
- Tracking HIPAA/OIG manually
- Using spreadsheets, WhatsApp, basic tools
- Comparing only on lowest price
- Want to resell as your own SaaS
- Need a very fast (2-week) launch
The commercial picture — fixed price, fixed timeline, source code yours.
COMMERCIAL SUMMARY
A build like this one - scoped to your specific requirements.
We work on a fixed-price, fixed-timeline basis. Every line item is in the contract before code is written. Pricing is scoped to your operation's specific needs and is shared on the discovery call. Source code and IP are delivered to you on completion. Our public pricing page gives the bands across our three commercial tiers your scoped proposal will land within them, with the exact number depending on the modules and integration your operation requires.
Fixed
Price • in the contract before code is written
Fixed
Timeline • scoped before kickoff
Yours
Source code & IP delivered on completion
The next step is a SaaS architecture scoping, not another sales call.
If you're building a homecare platform — we just ran this playbook — we'll map your core product surface, define the architecture and put a firm price proposal in front of you within five working days.
