A multi-location staffing platform — built for audit readiness and operational control.
An Irish locum nurse staffing operator replaced WhatsApp coordination, spreadsheets, and paper timesheets with a centralized platform designed to support live operations and inspection-ready compliance workflows.
A multi-location locum operation — held together by WhatsApp groups and the goodwill of senior staff.
Shift management, nurse allocation, timesheets, and compliance workflows were distributed across WhatsApp groups, spreadsheets, and paper-based processes.
As operations expanded, audit preparation, timesheet reconciliation, and cross-location visibility became increasingly difficult to manage reliably within a regulated healthcare environment.
Manual multi-location coordination
Unified audit-ready platform
A multi-location staffing platform — built for the audit you knew was coming.
Every shift, placement, timesheet, and credential update captured automatically through a structured operational workflow built for regulated staffing environments.
Operations Dashboard
Monitor staffing activity across all locations
Nurse Mobile Experience
Apply to shifts, manage credentials, submit timesheets
Audit & Compliance Layer
Track approvals, records, and inspection workflows
Scope of build
Digital timesheets
In-app submission, supervisor approval, automatic storage. The paper-and-scan workflow eliminated end-to-end.
Credential & compliance
Nursing council registration, vetting status, indemnity insurance, mandatory training records. Blocking before a nurse can be allocated.
Marketplace shift system
Facility-side shift posting, nurse-side application flow, real-time allocation.
Cross-jurisdiction expansion
Multi-country compliance rules engine for expansion beyond Ireland.
Delivery approach
Delivered on a fixed-price, fixed-timeline contract. Working software was demoed live each week — not slides, not wireframes.
Discovery
Align on goal and workflows
Build
Weekly demos. Real Progress
Migration
Structured transition from legacy tools.
Support
30 days of Post-launch Support.
Zero findings on the first HIQA inspection — because the audit trail was already produced.
"Operational actions, approvals, and compliance records were captured automatically, reducing administrative overhead while improving audit readiness across locations."
0 findings
First HIQA inspection result
Inspection records, approvals, and audit logs were available instantly and fully timestamped.
Multi-loc
Unified on one platform
Previously disconnected locations now operate through a shared operational system.
8 Weeks
Kickoff to MVP
A multi-location staffing platform delivered on a fixed scope and timeline.
100%
Code & IP ownership
Platform, infrastructure, operational data, and codebase delivered to the client.
We work best with a specific kind of agency. It's worth checking the fit before a call.
- Operating multi-location healthcare staffing workflows
- Managing regulated audit and compliance requirements
- Need centralized visibility across locations
- Operating at a small single-location scale
- Already satisfied with enterprise staffing systems
- Prioritizing lowest-cost implementation
The commercial picture — fixed price, fixed timeline, source code yours.
COMMERCIAL SUMMARY
A build like this one - scoped to your specific requirements.
We work on a fixed-price, fixed-timeline basis. Every line item is in the contract before code is written. Pricing is scoped to your operation's specific needs and is shared on the discovery call. Source code and IP are delivered to you on completion. Our public pricing page gives the bands across our three commercial tiers your scoped proposal will land within them, with the exact number depending on the modules and integration your operation requires.
Fixed
Price • in the contract before code is written
Fixed
Timeline • scoped before kickoff
Yours
Source code & IP delivered on completion
The next step is an audit-readiness scoping, not another sales call.
If your audit trail today lives in WhatsApp and shared sheets, we'd map your inspection requirements, lock the scope and put a fixed-price proposal in front of you within five working days.
