From fragmented spreadsheets to a unified platform, increasing placements by 40% in the first quarter.
A US healthcare recruitment agency replaced disconnected candidate tracking, compliance gaps and recruiter visibility problems with a multi-dashboard platform built around a single operational pipeline, delivered in twelve weeks.
Candidate sourcing, compliance and placements were managed separately, creating operational gaps where candidates disappeared between stages without anyone noticing.
Without a shared system, sourcing, compliance and placement workflows ran independently, creating hidden drop-offs, missed documents, expired credentials and reduced placement conversion.
Three spreadsheets, no system
Unified recruitment platform
Recruiter, candidate and admin workflows connected through a single operational system, giving every role visibility into the same live recruitment pipeline.
Recruiter Dashboard
Track pipeline, compliance and candidate progress
Candidate Portal
Upload documents and monitor application status
Admin Dashboard
Monitor placements, metrics and recruiter activity
Candidate portal
Application flow, document upload, status tracking and automated reminders for missing documents.
Compliance & document tracking
Per-candidate checklists, licence tracking, OIG screening and audit-ready logs. Candidates advance only when compliant.
Reporting & analytics
Time to place by specialty, conversion rate by stage, recruiter productivity and source effectiveness.
Job board syndication
Auto-posting roles across major healthcare job boards and hiring channels.
Delivered on a fixed-price, fixed-timeline contract. Working software was demoed live each week. Not slides, not wireframes.
Discovery
Align on goal and workflows
Build
Weekly demos, real progress
Migration
Structured transition from existing tools.
Support
30 days of post-launch support.
Candidates progressed between stages with fewer drop-offs, so more of the pipeline that already existed turned into placements. No extra recruiters were added.
""We placed 40% more candidates in our first quarter on the platform." -Daniel Hixon Chief Executive Officer, Good Work"
+40%
Placement rate, first quarter on the platform
Candidates progressed through compliance and placement stages with fewer drop-offs and delays.
200+
Candidates consolidated
Recruitment, compliance and placement workflows unified into a single operational pipeline.
12 weeks
Kickoff to live platform
Three connected dashboards delivered on a fixed scope and a fixed timeline, replacing three separate spreadsheets.
100%
Code & IP ownership
Platform, infrastructure, operational data and codebase delivered to the client.
- You run a growing US healthcare recruitment agency
- Candidates are spread across spreadsheets and tools
- Every recruiter follows a slightly different workflow
- Candidates go cold between stages and nobody notices
- You are a solo recruiter managing fine with spreadsheets
- You prefer a free-form contact manager
- Lowest cost is the main priority
- You want to white-label and resell the platform
COMMERCIAL SUMMARY
A build like this one, scoped to your specific requirements.
We work on a fixed-price, fixed-timeline basis. Every line item is in the contract before code is written. Pricing is scoped to your operation’s specific needs and is shared on the discovery call. Source code and IP are delivered to you on completion. Our public pricing page gives the bands across our three commercial tiers; your scoped proposal will land within them, with the exact number depending on the modules and integrations your operation requires.
Fixed
Price · in the contract before code is written
Fixed
Timeline • scoped before kickoff
Yours
Source code & IP · delivered on completion
If you suspect candidates are going cold between your stages, we will map your pipeline, identify where the leakage is, and put a fixed-price proposal in front of you within five working days.
