Stop rostering carers on WhatsApp and tracking compliance on spreadsheets. We build you a complete homecare staffing platform — visit scheduling, carer compliance, client care plans and payroll — without disrupting how you work today.
Domiciliary care · Home health · Private care
Homecare is visit-based, relationship-driven and heavily regulated. Generic tools — and definitely spreadsheets — were never built for this.
You're manually matching carers to clients, managing last-minute cancellations, and chasing availability over WhatsApp. Every morning is a fire drill.
Clients want the same carer. But without a proper system you can't track preferences, availability clashes or who last visited. Continuity suffers.
DBS checks, care certificates, manual handling training, right-to-work — tracked on spreadsheets that nobody fully trusts. One CQC visit away from a serious finding.
Matching visit notes to timesheets to invoices manually. Mileage claims. Travel time. It takes your admin team a full day every pay run — minimum.
How many hours did you deliver last week? Which clients are highest risk? Which carers have gaps in compliance? You don't know — and that's a problem.
Most agencies don't realise how much operational chaos is costing them — until they see it in black and white.
A $20K platform that saves one coordinator hire pays for itself in under 6 months.
Not a generic scheduling tool. A purpose-built homecare system —
visit patterns, care plan management, carer-to-client matching and CQC/HSE compliance built in from day one.
Carer-to-client matching, availability management, automated visit notifications and last-minute cover alerts. Built for homecare visit patterns, not shift work.
Core ModuleDigital care plans, risk assessments, visit notes and medication records linked to every client. Family portal gives relatives real-time visibility without phone calls.
Core ModuleDBS checks, care certificates, manual handling, right-to-work and training records — all tracked with expiry alerts. CQC and HSE audit-ready at all times.
Core ModuleDigital visit sign-in/out, mileage tracking, manager approval and payroll-ready exports. Pay run completed in hours not days.
Core ModuleHours delivered vs contracted, carer utilisation, client risk flags, compliance completion rates and margin per client. Know your numbers in real time.
ReportingCarers view their schedule, access care plans, log visit notes and submit timesheets — all from their phone. Reduces coordinator calls by 70%.
MobileReal platforms we've built for healthcare agencies — delivered on time, on budget.
Full homecare staffing platform — visit scheduling, carer rostering, compliance tracking and client portal for a 130+ carer Irish homecare agency. Live March 2026.
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Most agencies at your size are running on a mix of WhatsApp, spreadsheets, and maybe one off-the-shelf tool. It works — until it doesn't. One compliance audit, one payroll error, or one week of rapid growth and the cracks show. We build something that scales with you.
Our Foundation package starts at $15,000 — fixed, no surprises. Compare that to one extra admin hire at $40,000/year, or the cost of a compliance failure. Most agencies recover the investment within 4–6 months through time saved and errors eliminated.
You don't manage it — we do. We run the project, ask you the right questions, and show you working software every two weeks. Your only job is to review and give feedback. Most agency owners spend less than 2 hours per week during the build.
We don't ask you to switch everything on day one. We run your new system in parallel with your current setup, migrate data carefully, and only go fully live when you're confident. 30 days of free post-launch support included.
Fixed-scope projects with clear deliverables. You know exactly what you're paying before you sign.
"We went from a Google Sheet for compliance tracking to a system that alerts us automatically when a carer's certificate is expiring. We had a CQC inspection 3 months after launch and passed with zero flags for the first time ever."
"The carer app alone was worth it. Carers log their own visits, submit timesheets from their phone and check their schedule without calling us. My coordinator went from firefighting to actually managing the team."
Book a free 30-minute discovery call. We'll map your current workflow, identify the gaps, and show you exactly what we'd build — no obligation, no sales pressure.
Free 30-min call · Fixed pricing · 6–10 week delivery · No lock-in contracts